Archive for March, 2019

GETTING SERIOUS ABOUT SECURITY IN 2019: IMPROVING RECORDS DISPOSAL

Monday, March 25th, 2019

WHEN IT COMES TO SECURITY, ALL INVOLVED MUST WORK AGAINST THREATS BY PRACTICING, NEW, MORE FOCUSED METHODS OF PROTECTION, INCLUDING PROPER RECORDS DISPOSAL.

In the last few years, businesses have seen an uptick in security breaches and bad actors making their way into the backend of computer systems and using other rogue tactics to hold companies ransom of their sensitive data. Studies show this will only continue and even become worse in the years ahead.

With 2019 off to a swift start, focusing on improvements for the year ahead tops the list for most. When it comes to security, it’s the responsibility of all involved to work against these threats by practicing, new, more focused methods of protection, including proper records disposal.

Now’s the time to get serious about data security. Reduce the chances your company will have to recover from a breach.

Here are tips for improving how you handle records disposal.

UNDERSTAND COMPLIANCE REQUIREMENTS FOR YOUR INDUSTRY

While it’s true that all companies must be better about their security practices, the industry in which a company practices can also change what its security requirements look like. Do you deal with customer data that’s financial related? Is your business in healthcare and are you storing medical information about patients? All of these conditions can change the rules and regulations you must follow when disposing of records (how long you keep the file and how it’s destroyed.) This effort keeps private data protected. Understanding exactly what’s needed and keeping up to date with new laws for your industry is a critical step in the process.

PRACTICE PREVENTION TACTICS COMPANY-WIDE

One of the best ways to prevent security breaches in the record disposal process is to train employees on proper steps to protect data. This shouldn’t be a one-time thing. Ongoing training has proven effective in keeping all employees current on threats and refreshed on the things they should be doing each day to prevent information from getting into the wrong hands. What may have been standard practice a few short years ago might now be replaced with additional steps before documents are disposed of. Providing critical updates across the board is important.  

PARTNER WITH PROFESSIONALS THAT CARE

Meeting all of these secure disposal requirements alone isn’t realistic. No matter what industry a business deals in, having extra support and working together as a team on records disposal makes it possible to achieve these goals. Choosing a document destruction partner such as Highland Shredding that cares as much as you do about protecting your customer and business data offers peace of mind and will save you from having to deal with consequences down the line. Contact us at 781-995-0692 for a free quote today.

Why Commercial Paper Shredders Aren’t Good Enough

Wednesday, March 20th, 2019

When you have documents that contain sensitive personal or business information, it’s important to protect the security of that information and prevent unauthorized access by shredding documents rather than throwing them into the garbage can or recycle bin.

The question is: is using a consumer-type paper shredder to shred your documents good enough?

The answer, unfortunately, is probably not.

Low-end paper shredders that you can buy in any office store typically use the strip shredding method to destroy documents, which cuts paper into long, narrow strips of paper. While using this method is certainly better than throwing documents away intact, it creates narrow, regular strips that can be reconstructed with time and patience, and can leave portions of information still visible. That means a strip-cut shredder does not offer foolproof (or criminal-proof) protection of the confidential information in your documents.

Higher-end office shredders use the cross-cut shredding method, which cuts documents both vertically and horizontally, resulting in small rectangular bits of paper that are much more difficult, though not impossible, to read or reconstruct. In a review of the highest-rated cross-cut shredder on Amazon, one reviewer wrote that “if you feed standard, horizontal ‘landscape’ reports into the shredder in a vertical ‘portrait’ way, the pieces are so long that you can clearly read complete numbers, account descriptions and codes, and names attached to specific accounts.”

In addition to the type of shredding they use, commercial or consumer paper shredders can also pose other problems.

  • They waste your time. When you have a high volume of documents to shred, feeding them into a personal shredder a few pages at a time is time-consuming and tedious, and paper jams are common when you try to shred too many pages at once.
  • The blades don’t stay sharp. After regular use, the blades on a consumer paper shredder will become dull, making shredding less effective.
  • They can’t shred anything but paper. Many consumer shredders are not designed to shred anything other than paper, and to use them to shred labels, credit cards, paper-clipped or stapled documents, or other materials not only might not work, it could void the warranty.
  • They’re messy. If you’ve used a personal shredder, you know that bits of paper get caught in the blades and have to be picked out, and transferring the shreds from the basket to a garbage bag almost always results in a shower of paper confetti on your floor.
  • They create paper bits that can’t be recycled. With personal paper shredders, you can be secure or you can be environmentally friendly, but not both. The shreds created by a personal shredder aren’t accepted by most residential recycling programs, so all that paper goes right into the landfill.
  • They break. Even the best consumer paper shredders sometimes just stop working. The top-rated paper shredder on Amazon has 11% one-star reviews, with reviewers claiming their shredders “died after a few months with no warning,” “broke after 100 pieces of paper,” or “clogged up and overheated after 5 batches of 5 sheets.”
  • They don’t offer proof of compliance with privacy laws. If someone claims to have recovered information from documents that you disposed of improperly, you have no way of proving them wrong if you used a personal shredder.

So what’s the solution? Professional shredding from a reputable company like Highland Shredding, which uses the most secure form of shredding, recycles all the paper it shreds, provides a Certificate of Destruction as evidence of your compliance, and comes right to your office to take care of all of your shredding requirements, which saves you time and improves office efficiency.

Drop Off Shredding: A Way To Save Money And Time.

Thursday, March 14th, 2019

Why Use a Drop Off Shredding Service?

Drop off shredding centers allow individuals to drop off documents that require shredding and pay for secure destruction services based on weight. Drop off shredding services are usually intended for smaller shredding jobs consisting of less than 100 pounds of paper. But in addition to being an effective shredding method for small projects, there are other advantages to this type of shredding service. With our drop-off shredding service located in Woburn, Ma Highland Shredding provides a convenient, and for many shredding projects, an affordable solution for immediate shredding needs.

Drop Off Shredding—Ready When You Are

One of the simplest reasons to use drop off shredding services is convenience. You drive your documents over, and pay to have them shredded based on how much you bring in. Comparatively, mobile and offsite shredding services have to be scheduled in advance (same day service can be requested, but it may not be available or may charge a hefty fee).

While driving a several hundred pounds of private documents to Highland Shredding’s drop off center may not be reasonable, if your household or small business doesn’t produce more than a few dozen pounds of documents that require shredding at a time, drop off shredding services offer a simple, secure, and convenient solution.

How Drop Off Shredding Services Save Money

Drop off shredding services charge by the pound. The industry average for this type of service is around $1 per pound if you go to places such as UPS who will store your documents for who knows how long.  Highland Shredding charges a mere $.50 per pound and will have your documents destroyed that day, or the next morning for later drop offs. However the whole time our business is monitored and alarmed keeping your documents secure until they are shredded. So as long as you have less than 100 pounds of paper, drop off shredding services are the most economical option.

Call us today at (781) 995-0692 or fill out our form and we will get you several free quotes on mobile shredding, offsite shredding, and drop off shredding services so you can choose which service best meets your needs.

What is Onsite Document Shredding: Mobile Shredding

Wednesday, March 6th, 2019

If you have tons of documents to shred, whether you are a business or a residential customer, Highland Shredding provides onsite document shredding. Destroying old documents helps mitigate stolen information that unscrupulous people may use to steal your identity and benefit off you. For businesses, this is very important as they are expected to keep their customers’ information safe and out of the hands of criminals.

Onsite Document Shredding

What is onsite document shredding? In a nutshell, a truck from Highland Shredding visits your home or business. Our technicians, who have been through background checks, carry the boxes of documents out to the mobile shredding truck. You’ll be able to watch as we shred your documents, digital media and even medical records such as x-ray films.

Mobile Shredding Benefits

The benefits of mobile shredding are many, including the convenience of not having to haul boxes of documents to our facility. If you shred your own documents, you risk an employee stealing information and the shredders available may not shred those documents as thoroughly as our commercial shredders.

Additionally, you’ll save time and money. Mobile shredding is much quicker than having someone stand over the office shredder. We can shred hundreds of pounds of paper in a fraction of the time that it takes for your employee to shred the same documents. You’ll also receive verification of the disposal of your documents. In some cases, your profession may require a certificate of destruction. Highland Shredding provides that certification for documents, digital media and medical films. You may also witness your documents being shredded. We follow a strict chain of custody for all documents so that you know sensitive information is not leaking out to those who should not have it.

Finally, we recycle 100 percent of the paper we shred. When you use our mobile shredding services, you can claim that you are environmentally friendly. The shredded documents are compacted into bales, which are then sent to a trusted recycling company who makes new paper products from the confetti we created with your documents.

Legal Compliance

Our mobile shredding trucks keep you in legal compliance by providing a mobile shredding service for onsite destruction for companies who have documents that are not allowed to leave the premises. Should your company’s privacy protection plans ever come into question because of a breach, you’ll have proof that you destroyed records in the proper manner. The certificates of destruction for each batch of documents will allow you to show that you had confidential information that was no longer needed properly disposed of.

When you use onsite mobile document shredding provided by an onsite shredding company, you are in compliance with any laws and your own practices and procedures for destroying documents that may not leave the premises. Our technicians go through a rigorous background check. They will carry your boxes of documents out to the truck for shredding and will give you a certificate of destruction. You are also able to watch your documents being shredded.

Mobile Shredding Costs

How much does mobile shredding cost? The cost of mobile shredding varies based on the several factors. If you set up a schedule for us to come out to your business, it depends on how often we come out. Since we also provide locked boxes to store documents that need to be shredded, the price also depends on the number of boxes you use.

Contact Highland Shredding

Contact our Office in Woburn, Ma at 781-995-0692 or send a quote request through our online form. Our technicians will help you set up a shredding schedule based on the number of documents you need to be destroyed over a set period of time. We’ll also help you estimate the number of locked boxes you need so that sensitive documents are always under lock and key.